Present – JimCooper- President, Ray McDermott - Director, Biagio Simone- Secretary, Chris Brogan - Vice President, and Alma McBride, Treasurer.

The meeting was called to order at 7:31 p.m. by President Jim Cooper at the Health Center of Merritt Island.

1.  Appointment of the Election Inspectors:  Jim Cooper requested any nominations from the floor.  There were no other nominations and the election was won by default.

2.  Certifying of Quorum:  Roll Call/Call to Order:  The first order of business was the calling of the roll and the certifying of the proxies.  Lesley Studholme reported that there were 23 proxies and 12 owners were present.  A quorum was declared.

3.  Verify Proof of Notice of the Meeting:  Proof of notice of the meeting was called for by the Vice President.  Lesley Studholme of Space Coast Management, Inc. attested that the Notice of the Annual Meeting had been mailed on October 30, 2009.  The Affidavit for Proof of Notice will be included as permanent part of the Association’s official records.  Ray McDermott affirmed that he posted the Notice of Meeting sign.  

4.  Election of the Officers:  There were 2 open positions on the Board of Directors.  Nominations from the floor were called for.  There were no nominations from the floor.   With no further nominations, an election was deemed not necessary, and it was declared Chris Brogan and Jim Cooper retained their positions as directors on the board for Copperfield Property Owners Association.  

5. Reading and Disposition of the Minutes from the Last Annual Meeting - The minutes of November 19, 2008 meeting were read by Biagio Simone.  A motion was made by Ray McDermott and seconded by Chris Brogan to accept the minutes as read.  All were in favor. 

6.  Report of the Officers:

a. Ray McDermott – thanked Chris and Jim for serving another term.  He also thanked Will, Lynn and Bill for their service on the ARC.  Ray thanked Lesley and her office staff for making their job easier.  Ray enumerated the Board’s accomplishments over the past year.  The year ended within budget and did not have to raise the fees.  They painted the wall.  They corrected the erosions problem at the pond.  They got most of the pepper trees cut back to the top of the retention point.  There is a second outlet to fix.  They cut the pepper trees in tract G.  

b.  Biagio Simone - Biagio also extended his great appreciation to the Board of Directors and Will and his team for getting everything done under budget.  He thanked Space Coast Management for always doing a terrific job. 

c. Alma McBride  Alma thanked everyone on the Board for their continuous hard work maintaining Copperfield.  She thanked Steve Nealon for painting the back wall.

d. Chris Brogan - Also expressed his appreciation of Copperfield as being a unique community with its low key, quiet neighborhood.  Chris expressed his appreciation for the volunteers who really get things accomplished.  Chris applauded Ray for single-handedly accomplishing so much.  He thanked Alma McBride and Bill Harding for stepping up to take positions on the Board and ARC.  Chris noted that attendance at the Board meetings had dwindled, which he felt was unfortunate.  Chris stated that even with the number of foreclosures and for sale homes, there is a need to keep up the standards.  Chris thanked Lesley and Space Coast Management for inspecting Copperfield and keeping up with the violation notices.  Chris discussed the negative effects of the one time per month watering restrictions.    Chris proposed to do a review of all the contracts for services, i.e., landscaping, to make sure that Copperfield is getting the best rates for the contracted services.  

Chris thanked the residents for showing up at the meeting and thanked the Board members for their continued service.  Chris welcomed volunteers and suggestions.

e. Jim Cooper - thanked the homeowners, the Board, Lesley and Space Coast Management for their hard work and making things run so smoothly.  He said that the homeowners do not feel they need to come to the Board meetings because things work so well.   He also thanked Wil and Pauline for coming up with new Christmas decorations.  There will be a Christmas decorating gathering on November 28th at 9:00 am along with breakfast.

OLD BUSINESS:

Jim Cooper mentioned that dog owners are allowing their dogs to leave droppings in people’s yard  and something needs to be done.  A discussion was held regarding how to enforce that rule.

Steve Nealon indicated that there is a bobcat has been sited living in the neighborhood, and it is rather large.
 

NEW  BUSINESS:

a.  REVIEW PROPOSED BUDGET:

There were no questions regarding the budget. It was noted that the fees did not have to be raised. Ray McDermott made a motion to accept the budget for 2009, Biagio Simone seconded, and all were in favor.

b. Other New Business:

Steve Nolan indicated his appreciation that the monthly Board minutes are now added monthly to the website.

A discussion was held regarding the planting of trees and foliage & vegetables close to the mailboxes and the concern it would block the view of the road.. 

Will wants some of the forms put on the website.  A discussion was held on whether to put the ARA form on the website, but no decision was made at this time.

Adjournment:  There being no further business before the property owners, a motion was made by Biagio Simone and seconded by Ray McDermott to adjourn the meeting at 8:26p.m.
 

_______________________
Biagio Simone
Secretary CPO
 
 

There was a Board of Directors Meeting immediately following the Annual Meeting to establish the Directors positions.

Date:                Wednesday November 18, 2009

Time:                Meeting convened at 8:31 p.m.

Place:                Merritt Island Health Center

The following positions were established by the new 2009 Copperfield Board of Directors.

Jim Cooper                  President

Chris Brogan               Vice President

Alma McBride              Treasurer

Biagio Simone              Secretary

Ray McDermott            Director

Adjournment 8:53 p.m.