COPPERFIELD PROPERTY OWNERS ASSOCIATION
Board of Directors Meeting
January 20, 2009
Present: Jim Cooper
- President, Ray McDermott - Director, Chris Brogan- Vice president, Blaise
Simone-Secretary, Alma McBride - Treasurer- Lesley Studholme - S.C.M.
Wil Leister and Bill Harding
were also present from the ARC
President Jim called the
meeting to order at 7:10 p.m. at the Health Center of Merritt Island.
READING OF THE MINUTES
The minutes of the meeting
of October 21, 2008 were read by Blaise Simone. Wil noticed that
the heaving roadway on Hedgerow and Heather Stone was missing from the
minutes. It is noted that the heaving is the responsibility of Road
and Bridges. It is necessary to keep this as follow up. Ray
made the motion to accept the minutes as amended. Chris seconded and all
were in favor.
Alma McBride gave an over
view of the financials for November and December. Both overviews
covered the receipts, expenditures and balances in both the checking and
reserve accounts. She also confirmed that the 3 CD’s are in place
with Coastal for $17,102.85. Blaise made a motion to accept the treasurer’s
reports as submitted Ray 2nd and all were in favor.
Wil requested that in future
Alma be given the monthly report prior to the night of the meeting.
It was explained by Lesley that this was the first time in 5 years that
the report was given the night of the meeting. She assured Wil that
it would not happen again . Wil requested that the report be
emailed to Alma but Lesley explained that Copperfield financials are kept
on a computer not linked to the internet. For future reference,
Lesley will get with Alma to find out how she would like things done.
Ray made reference to new
signature cards. Lesley will look into getting the form from Wachovia
and requirements from Fidelity.
Lesley Studholme submitted
the manager’s reports for Oct/Nov., Nov/Dec. and Dec/Jan. which consists
of the tracking of non compliance issues in Copperfield. The report
is attached and a part of these minutes. Discussion involved whether
to send repeat offenders to the Attorney. Chris stated that it could
be due to economic hardship -
ARC– Chris had no ARC
Report prepared but indicated that there was a meeting in January to view
paint colors on Steve Saretsky’s house.
ARCC - There was no report
submitted by T.Loshe.
Ray submitted a bid from
Dave Vorves (a local painter) to pressure wash, chalk and apply two coats
of Sherwin Williams paint to both sides of the wall. The cost would
be $2500. Alma McBride suggested that 3 bids be obtained. Lesley
will get another bid from Frank Hurlbert to over both sides of the fence
with the same procedure.- Ray will get a 3rd.
Chris noted that when Neon
was trimming he mentioned that one of the 5 palm trees at the entrance
Ray reported that the storm
drain flange is still a problem. This issue should be resolved before
it becomes severe. Chris will contact Southern Greens and get another
bid plus Ray will give Chris the number of another contact. Ray indicated
that this should be a permanent repair.
NEW BUSINESS -
The repeat 3rd notices issued
to non compliance property owners was addressed. It was determined
that when owners do not respond or attempt to comply too the notices, an
attorney’s letter should be the follow up action. The board members
will inspect the properties noted by SCM and indicate which ones should
be served by the attorney.
Jim was informed that breakins
are on the rise in Copperfield.
Chris suggested that the
quarterly billing be used as notice of up coming board of directors meetings.
It should state that the meeting dates are anticipated and watch for the
entrance notification. He also thought a notation on the website
was also in order.
He also reminded the BOD
that the website renewal address is coming up and will have to be addressed.
641 Heather Stone is in major
disrepair with the back yard growth. It has now exceeded the height
of the fence. After discussion, it was determined that SCM will gain
authorization from the owner to allow access for cutting. Chris will
see if Vance will clear it with a price not to exceed $100.00.
GENERAL QUESTIONS AND
Blaise made the motion to
adjourn the meeting, Ray seconded and all were in favor 9:05 pm