Copperfield Property Owners Association
Board of Directors Meeting
March 19, 2013

The meeting was called to order at 7:00 p.m.

Present:  Jim Cooper, Chris Saretsky, Denis Riley, Biagio Simone and Ray McDermott.  Also in attendance: Wil Leister, Steve and Angela Walker.

Minutes of the Feb 19, 2013 meeting were read by Biagio Simone.  Denis Riley made a motion to approve the minutes; Chris Saretsky seconded the motion and the motion was passed unanimously.

Treasurer’s Report: 

Denis Riley explained the ongoing revisions being made to the Copperfield Financial Reports for January and February 2013. These Financial Reports will not be distributed at the meeting but will be emailed to each Board member after completion. In order to ensure that future financial information is as accurate as possible Denis Riley will meet with our representative from Runyan and Taylor, CPA.

Manager’s Report:

Angela Walker provided the ongoing violation report 

Committee Reports:

ARC – Chris Saretsky read from a written list of approved ARA’s as of January 2013.

Landscaping Report- Ray McDermott reported that:

  • Caution tape has been placed in the retention pond area. Ray McDermott will email the Board the received proposals for the repairs and Angela Walker will email the Board members the final proposal when it is received.
  • Southern Green Landscaping has completed the quarterly brush trimming in the Tract G area. The area of concentration was in the dry lake area which has been cut back by at least 6’. 
  • Southern Green Landscaping discovered the common area irrigation system not working properly and replaced the well filter after emergency approval from Ray McDermott. 
  • Biagio Simone reported that there is small tree sprouts in the common area by the wall that are in need of removal and weed control is needed in the entrance area. Ray McDermott asked Angela Walker to contact Southern Green to address both issues.
Old Business:
 646 Heather Stone- ARA’s have not been submitted so far for unapproved shed and additional structures. Angela Walker reported that a stern certified letter was sent to the homeowner 3/19/13.

1811 Abbeyridge- Chris Saretsky reported that this home has yet to submit the necessary ARA’s. It was decided that at the time of sale, the title company and buyer would be aware that the property is not in compliance with the Association.

Community Garage Sale- Ray McDermott reported that the garage sale was big hit and a special “Thank you” to Cheryl Nealon for all her hard work.

Clayton & Mc Culloh- Angela Walker provide the Board with an 8 page information package from the attorney to review. It was decided that the Board would take advantage of the Complimentary Presentation offered by the attorney. Angela Walker will contact Clayton and McCulloh to arrange the meeting time and place. Jim Cooper stated that if he is not available to attend the meeting and the Board approves Clayton and McCulloh as the Association attorney he will sign and mail the appropriate paperwork in. 

New Business:

 Management emergency spending limit- A motion was made by Ray McDermott  to allow management to spend up to $500.00 for common area emergency repairs after notification to Ray McDermott as to the reason for the repair, Biagio Simone seconded the motion and the motion was passed unanimously. 

Jim Cooper asked Angela Walker to make sure Wil Leister is emailed copies of the Association Meeting Minutes and Treasure’s Reports each month.

Ray McDermott asked that AT&T be contacted regarding having the barricade removed from the Copperfield entrance area, dead sod under the barricade replaced and if possible obtain for the community the AT&T customer relations contact information for homeowners.

Adjournment: Motion was made by Denis Riley and seconded by Biagio Simon at 8:35PM.