Copperfield Property Owners Association
Annual Member's Meeting
Solaris HealthCare - Merritt Island
500 Crockett Blvd, Merritt Island
November 16, 2016 at 7:30 PM 

Kelly Stanton called the Annual Member’s meeting to order at 7:42 p.m.

Present:  Alyse Avitabile, Kelly Stanton, Mike Scira, Steve Balch and Charlie Abell.  Also in attendance: 38 members indicated by sign in sheet, 35 members by proxy, and Sharon Freeman and Renae Foster with TCB Property Management.

Charlie Abell made a motion to accept the 2015 Annual Meeting minutes with corrections. Steven Balch seconded the motion and the motion was approved unanimously by voice vote.


President - There have been a several notable accomplishments for the 2015 - 2016 year.

  • First, the wall was cleaned, cracks fixed and it was painted.
  • Second, we have been working to bounce back from the well and pump issues experienced this year and working on getting the entrance revitalized, which is still in work as well as getting the major landscape renovation scoped, bids collected, and budgeted for to accomplish more updates in the coming year.
  • Third, the Amendment was created and distributed and the Architectural Guidelines and Rules and Regulations document draft is complete and posted to our website (http://www.copperfieldhomeowners.com/).
  • Last, but certainly not least, was the first Community “Meet Your Neighbors” Bar-B-Que.

This new Board has continued to persevere and develop into an effective and cohesive team of volunteers.

The Board would like to thank the following people for their support:

  • Sharon Lockamy and Renae Foster, of TCB Property Management.  These two women have, again this year, been instrumental in the Board's success of the aforementioned accomplishments.  I personally appreciate them always being so quick to return a call, an email, a text, and never hesitating to go the extra mile.  Also, thank you for your kind donation to our Community BBQ!
  • Ray McDermott, again, words can't express how very supportive Ray has been over the past year.  Again, he has covered the full gamut of being helpful!  From the little things, like thinking of others by sharing articles on HOA matters he's come across, to digging up old (and I mean OLD sometimes) information, to nearly always attending meetings, always waiting patiently to be asked for opinions or to share past experiences and giving invaluable insights from years gone by of serving our Community.

He’s also been the feet and the face of Copperfield when it comes to bids and updates.He’s made trips to Home Depot to buy bulbs for the entrance light fixtures, pulled and fixed / painted the Copperfield sign letters without being asked.Ray has continued to be a mentor during this process and the Community has surely benefited from his generosity.He is someone I feel blessed to call a friend.

  • Dan and Karen Holmes, which I would genuinely like to thank Dan and Karen Holmes for not only introducing the idea, but also going over and above by heading up the community BBQ and doing an excellent job in bringing this Community closer together.
  • Walt and Cathleen Battle, thank you for allowing us to use your well for irrigating the palms / plants / grass during June / July when our well had the crack and was pending replacement.
  • Solaris HealthCare – Leslie Williams and Doug Hargrove, You both have absolutely gone over and above every time we’ve had any discussions!  From making sure the classroom is always ready for us, to cleaning and painting the entire Copperfield side of their wall, to helping cleanup fallen fences after the hurricane, to sprucing up and putting down new mulch for our Community BBQ, and for providing power for our bounce house over the wall.  The Board and Community can’t thank you enough for your teams hard work and dedication to being part of this Community!
  • And to my fellow Board Members, thank you for rising to the occasion and taking on this challenge with me.  Charlie, thank you for your years of insight, and for being so handy with the well and its updates, and always ready to trim entrance trees with me and work on sprinklers up front with me as well.  Alyse, thank you for the superior support, awesome insight, watching our finances like a hawk, for always questioning spending of funds – because of this we saved $80 annually on the entrance trimming and it is now a budget item where we no longer need to vote twice a year.  Also, getting us to add to our Reserves and for always being on the other end of a text when we need you.  Steve, thank you for your attention to detail when it comes to reviewing the Draft AG & R&R’s.  And both, Mike and Steve, thank you for joining this Board –mid-term – knowing full well that it is a thankless job!  The Board and the Community thank YOU for your service and do appreciate the sacrifices of time you have volunteered to us!

Alyse Avitable thanked Kelly for all of her help and dedication to making the community a better place to live.

Treasurer Report: Alyse Avitable reported that as of now, the POA has no recorded bad debt for the year.  There are 2 houses that are over 3 quarters late.  These homes are under foreclosure and being monitored by the lawyer.  Due to some irrigation issues, a new well pump was purchased and a new well was dug that put the POA over budget on the general maintenance and irrigation budget.  The POA was able to save some money in printing and miscellaneous line items that help to offset the overrun.  The POA was able to put $2,500 into reserves for this year as well as an additional $3,810 for last year.

Aging Report

As of:



# of Houses

Total Dollar Amt

% of AR

% of Home Owners


1 Quarter


 $            725.79



Increased from 7 to 13 Houses

2 Quarters


 $            112.49



No change

3 Quarters


 $            171.70



Increased from 0 to 1 house

> 3 Quarters


 $             298.30  



No change



 $        1,308.28




Appointment of 2017 Nominating Committee:

Chairman / BOD Member - Kelly Stanton

Member of Association - Laura Dehart

Member of Association - Betsy Scira

2017 Election – No empty Director slots currently; officers will remain in their current positions.

Unfinished Business:

2017 Proposed Budget: Alyse Avitable presented the proposed 2017 budget which was mailed to all owners with the meeting notice.

 Charlie Abell made a motion to accept the 2017 Proposed Budget as presented. Mike Scira seconded the motion and the motion was approved unanimously by voice vote.

Topics for the next Chronicles:

  • FAQ- Fence/Wall Maintenance
  • Looking for Board replacements for next year’s Annual meeting.

Original resolutions and new business:

Proposal, consideration of, discussion of, and voting on Amendment to Declaration of Copperfield Property Owners Association, Inc.

Sonia Bosinger was appointed to be the spokesperson for the Board and comment and answer questions on the Proposed Amendment.

Sharon Freeman, Eve Saywell, and Kevin Anderson were appointed to be the impartial committee to count the proxy & ballots for the Amendment vote.

Total Vote Count:

Yes - 22

No - 49

The required number of votes is a majority of the voting members.  Therefore, the Amendment was not passed at this time.

Adjournment:  Steve Balch made a motion to adjourn the meeting at 8:48 p.m.  Mike Scira seconded the motion and the motion was passed unanimously by voice vote.

Next Meeting:  Next Meeting – December 20, 2016 - 7:00 PM - Solaris HealthCare - Merritt Island - 500 Crockett Blvd