Copperfield Property Owner’s Association
Board of Directors Monthly Meeting Minutes
June 15, 2021 - 7:00 PM
ZOOM Meeting
Sherrill Stramara called the meeting to order at 7:01 p.m.
Present: Sherrill Stramara, Kelly Stanton, and Katie Anderson were present. Mary Ann Sonnenberg and AJ Nick were absent. Also in attendance: 1 homeowner indicated by the ZOOM App.
Copperfield POA Mission Statement: Manage the operations of the Association to effectively maintain the community in order to preserve property values and community spirit.
Katie Anderson made a motion to approve the May 18, 2021 meeting minutes with discussed changes.
Additional discussion was held concerning the motion on the floor. This has been tabled until the next meeting as there was no second on the motion.
Landscape Report: Sherrill Stramara reported that her sprinkler guy came out to look at the irrigation and said there are a lot of broken heads. They estimate the cost to repair to be $300-400, but we will not know if there is a bigger problem until those broken heads are repaired.
Kelly Stanton made a motion for Sherrill’s irrigation company to make necessary repairs to the sprinkler system, not to exceed $500.00. Katie Anderson seconded the motion, and the motion was passed unanimously by voice vote.
ARC Report:
|
Date
|
Address
|
Subject
|
Status
|
|
1/19/2021
|
1819 Abbeyridge Dr
|
Fence Installation
|
Approved
|
|
1/28/2021
|
2080 Hedgerow Dr
|
Fence Installation
|
Approved
|
|
1/28/2021
|
1855 Abbeyridge Dr
|
Exterior House Paint
|
Approved
|
|
2/2/2021
|
626 Heather Stone Dr
|
Fence Installation
|
Approved
|
|
2/11/2021
|
2020 Worchester Wy
|
Solar Panel Installation
|
Approved
|
|
2/23/2021
|
643 Heather Stone Dr
|
Re-Roof
|
Approved
|
|
3/3/2021
|
1855 Abbeyridge Dr
|
Tree Removal
|
Approved
|
|
3/17/2021
|
1826 Abbeyridge Dr
|
Exterior House Paint
|
Approved
|
|
3/30/2021
|
667 Heather Stone Dr
|
Window Replacement
|
Approved
|
|
4/01/2021
|
2140 Hedgerow Dr
|
Exterior House Paint
|
Approved
|
|
4/06/2021
|
667 Heather Stone Dr
|
Well Drilling
|
Approved
|
|
4/10/2021
|
2020 Worchester Wy
|
Well Drilling
|
Approved
|
|
4/26/2021
|
2040 Worchester Wy
|
Screen in Front Porch
|
Approved
|
|
5/11/2021
|
1818 Abbeyridge Dr
|
Re-Roof
|
Approved
|
|
5/25/2021
|
1819 Abbeyridge Dr
|
Shed
|
Approved
|
|
6/8/2021
|
667 Heather Stone Dr
|
Solar Heaters
|
Approved
|
|
6/8/2021
|
667 Heather Stone Dr
|
Extend Time for Window Replacement
|
Approved
|
Kelly Stanton made a motion to turn over 1835 Abbeyridge Drive to the attorney for compliance.
Additional discussion was held concerning the motion on the floor. This has been tabled until the next meeting after we check with the attorney, as there was no second on the motion.
Treasurer’s Aging Summary Report:
|
As of:
|
06-14-21
|
|
|
|
|
|
Delinquency
|
# of Houses
|
Total Dollar Amt
|
% of AR
|
% of Homeowners
|
Notes:
|
|
<1 Quarter
|
5
|
$51.17
|
5%
|
3%
|
Decreased by 5
|
|
1 Quarter
|
4
|
$231.64
|
23%
|
2.5%
|
Decreased by 13
|
|
2 Quarters
|
1
|
$115.81
|
11.5%
|
.05%
|
Decreased by 2
|
|
3 Quarters
|
0
|
$0
|
0%
|
0%
|
|
|
> 3 Quarters
|
1
|
$592.60
|
60.5%
|
.05%
|
Decreased by 1
|
|
Totals
|
11
|
$991.22
|
100%
|
5.6%
|
Decreased by $1,224.75
|
Old Business:
Quotes for Palm Tree Removal- Sherrill reported that we have 3 quotes for the palm removal. Leland’s Tree to remove & grind for $175.00, Blue Bell Landscaping to remove the dead palms and re-do the landscaping for $4,770 and the third quote was from East Coast Lawns to remove and replace the dead palms and re-do the landscaping for $3,413.50. Renae will clarify with Blue Bell Landscaping regarding their proposal.
Kelly Stanton made a motion to approve Blue Bell’s proposal after they clarify the placement of the proposed landscaping with a drawing, not to exceed $4,000.00 after the Board approves the revised quote via email. Katie Anderson seconded the motion, and the motion was passed unanimously by voice vote.
New Business:
Lawyer Advice on Section 14 “Personal Property”- Sherrill will draft an email to the attorney to inquire about “personal property” and regarding the white vinyl fence that was installed without ARC approval. We will also get a quote on how much it will cost to get an opinion prior to getting the answers.
Resuming In Person Meetings- Renae checked with Solaris, but they would consider it for July. Renae will follow up in August, since we are not having a July meeting.
Adjournment: Kelly Stanton made a motion to adjourn the meeting at 7:46 p.m. Katie Anderson seconded the motion, and the motion was passed unanimously by voice vote.
Open Forum:
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