Present:  Ray McDermott - Director, Chris Brogan- Vice president, Blaise Simone-Secretary, Alma McBride - Treasurer- Lesley Studholme - S.C.M.  President Jim Cooper was unable to attend.

Wil Leister and Bill Harding were also present from the ARC

Vice President Chris called the meeting to order at 7:15 p.m. at the Health Center of Merritt Island.   

READING OF THE MINUTES

The minutes of the meeting of January 20, 2009 were read by Blaise Simone.  Ray made the motion to accept the minutes as read. Blaise seconded and all were in favor. 

TREASURER’S REPORT

Alma McBride gave an over view of the financials for January.  The overview covered the receipts, expenditures and balances in both the checking and reserve accounts.  She also confirmed that the 3 CD’s are in place with Coastal for $17,102.85. Wil questioned Alma on her knowledge of what Copperfield is doing with the CD’s.  Alma indicated she was compiling a list of questions.  The overview is attached and a part of these minutes. Blaise made a motion to accept the treasurer’s report as submitted Ray 2nd and all were in favor.

MANAGER’S REPORT

Lesley Studholme submitted the manager’s reports for January which consists of the tracking of non compliance issues in Copperfield.  It was discussed that a judgment or lien should be placed on 646 Heather Stone.  Attorney letters should be issued to 627 Heather Stone and 1846 Abbeyridge.  It was agreed that the next meeting could be rescheduled tentatively to the 24th of March since Lesley will be out of town for the regular meeting date.    Blaise suggested that the billing should include a notice to show that attorney non compliance letters are being sent and homeowners are having to incur the costs of these letters.  This additional cost is impacting them causing the possible increase in maintenance fees.  The report is attached and a part of these minutes.  

Compliation and taxes - Blaise made the motion and Ray seconded to have Runyan and Taylor do the 2008 compilation and taxes.

COMMITTEE REPORTS

ARC–  1 ARA approved by Wil Leister
             2 ARA’s to be reviewed at a meeting following. 

ARCC - There was no report submitted by T.Loshe.

LANDSCAPE –
Ray reported there was no new landscape

OLD BUSINESS

Culvert Repair- Chris submitted 3 separate bids for review.  1 bid is a complete fix with a cost to substantiate this.  Affordable submitted a quick and easy repair at $3450.  and $5600 to do the major repair. The 3rd bid was submitted by FCS who indicted that this is a potential liability and needs to be addressed.  It was decided that Chris will contact Southern Greens to look at it and give us their opinion.

Wall paint - There were 4 bids submitted by Ray.  They range from $1000-$2500.  Since all bids showed different details, Alma recommended that Ray contact the two acceptable bidders and match the details so pricing and services were equal to make a judgment.  Ray agreed to contact Friends to match Stevens bid details.

NEW BUSINESS

Ray indicated that the repair at the  cul de sac on Heather Stone is completed.

Since we now have authorization from the owner at 641 Heather Stone to cut their yard, Chris will see if Vance will clear it with a price not to exceed $100.00.

Alma was concerned about the loose dogs running at large and especially a pit bull located at 2117 Worchester.  It was discussed that if a dog is running at large, animal control will come and issue a warning and they a citation.  The offense could eventually go to court.  Since pit bulls are not permitted in Copperfield, Lesley will send them a notice.

It was decided that Ray will compile a newsletter to go with the next billing outlining rules etc. 

GENERAL QUESTIONS AND ANSWERS
none

ADJOURNMENT
Blaise made the motion to adjourn the meeting, Ray seconded and all were in favor 9:05 pm